You can use application roles in the Portal to provide different levels of access to users. These roles can be assigned and managed by an Administrator.
Find the following sections below:
Permission | Administrator | Curator | Consumer |
---|---|---|---|
Invite new users and manage user application roles | ✔ | ✖ | ✖ |
Configure remote API access** | ✔ | ✖ | ✖ |
Access the Portal remotely via API** | ✔ | ✖ | ✖ |
Add and manage source systems | ✔ | ✖ | ✖ |
Add and manage agents | ✔ | ✖ | ✖ |
Manage the catalogue | ✔ | ✔ | ✖ |
Manage activities | ✔ | ✔ | ✖ |
Manage metadata | ✔ | ✔ | ✖ |
Manage shared dashboards | ✔ | ✔ | ✖ |
View catalogue | ✔ | ✔ | ✔ |
View activities | ✔ | ✔ | ✔ |
View shared dashboards | ✔ | ✔ | ✔ |
View personal dashboards | ✔ | ✔ | ✔ |
Create and share dashboards | ✔ | ✔ | ✔ |
View shared catalogue and activity views | ✔ | ✔ | ✔ |
Create catalogue and activity views | ✔ | ✔ | ✔ |
Share catalogue and activity views | ✔ | ✔ | ✖ |
Find the application role page from the top right settings menu, as shown in the image below.
Choose the application role from the tabs at the top of the page.
Click on Add found at the top-right of the page and a slide-out will be expanded.
Choose the member type. This can be a user or a group.
The following steps vary depending on whether your organization has enabled user or group lookup. Please contact your administrator if you would like to enable this.
In this slide-out, type in the email address of the user and then click Add.
Click on Invite and this user will receive an email invitation. This email will contain a link to the Loome Portal. This user can then log in, and can access the Loome Portal with the permissions of the role you have selected.
If your organization has enabled lookup, you can search for a user or group in your organization.
Choose whether you want to add a User or Group.
To add a user, search for a user by name in the ‘Add User’ field.
Click on your chosen users from the dropdown. They will be displayed beneath the dropdown.
You can also manually add an email address and select the first option from the dropdown.
Click on Submit to save the chosen user(s).
To add a group, search for the group by name.
Select the group from the dropdown and it will be listed below.
You can view the members of a group after selecting the group and clicking on the group icon beside it.
Loome will also display the email address, if available, for the group beside it.
Click on Submit to save the chosen group(s).
If a user has only been sent an invitation, their status will remain as ‘User Invitation’ until they log in, and their status will then change to ‘User’.
Find the user on the application roles page.
Click on the Delete button at the end of a row beside the user’s name.
This will delete the user from this tenant and any project roles.